📄 EPF Consent Letter Format for Employees under Section 1(4) – Complete Guide

Looking to register your organization under EPF voluntarily? Under Section 1(4) of the Employees' Provident Funds and Miscellaneous Provisions Act, 1952, companies not mandatorily covered by EPF can still opt in for provident fund coverage by submitting a joint consent from both employer and majority of employees.

The EPF consent letter from employees is a crucial document required by the Employees' Provident Fund Organisation (EPFO) for voluntary coverage. This formal declaration signifies the employee's willingness to be included under the PF scheme even if the organization does not meet the statutory threshold.

✅ Key Features of EPF Employee Consent Letter

• Includes employee name, father's name, and date of birth
• Signed physically by each employee (wet signature mandatory)
• Submitted together with the employer's covering letter
• Required for voluntary EPF registration under Section 1(4)

📌 Who Should Use This Consent Letter Format?

Any startup, small business, partnership firm, or private limited company wishing to voluntarily register under the EPF Act should use this format. It is especially useful for organizations with less than 20 employees or those not falling under the mandatory EPF coverage category.

🛠 How This Tool Helps

This free online tool helps you generate an employee consent letter for EPF Section 1(4) in a standardized, printable format. It saves time, avoids formatting errors, and ensures compliance with EPFO guidelines.

📤 Submission Process

1. Generate and print the consent letters for each employee
2. Collect physical signatures from employees and employer
3. Attach with the covering letter and employer registration documents
4. Submit manually to your nearest EPFO Regional Office

Whether you're looking for a PF registration under Section 1(4) or need a simple EPF declaration format for employees, this tool is the perfect solution.

👉 Try it now to generate your EPF Consent Letter in seconds!

❓ All Frequently Asked Questions (FAQ)

What is EPF Section 1(4)?
It allows voluntary coverage for establishments not mandatorily covered under the EPF Act.

Who needs to sign this consent?
A majority of employees (more than 50%) and the employer must sign the consent form.

Is online submission available?
No. Currently, this consent letter must be printed, signed physically, and submitted manually to the regional EPFO office.

Can we submit digital signatures?
EPFO typically requires physical copies with wet signatures. It is advisable to check with your regional EPFO office.

Is this process applicable to all states in India?
Yes, Section 1(4) is applicable nationwide, but local EPFO offices may have different documentation requirements.

Can the PF percentage be more than 12%?
Yes, employers and employees can voluntarily agree on a higher contribution percentage, though 12% is the statutory minimum.

What documents should be submitted with the consent?
A cover letter from the employer, consent letters from employees, company registration details, and a list of employees.

Is there a deadline to submit the form after generation?
There is no fixed deadline, but timely submission ensures quicker registration under EPFO.

Can we withdraw our consent later?
Once EPFO coverage is granted under Section 1(4), it is generally binding. Withdrawal is not easy and subject to EPFO discretion.

📄 EPF Consent Letter Sample (Preview Image)

This is a scanned preview of a filled EPF consent letter used for voluntary coverage under Section 1(4):